New Collection
v5

Collections are the records of arthropod population data through the placement of traps.

Date

Fields

Date format is based on the settings under Account Preferences.

There are two ways to input the collection date. You can choose your preferred method by clicking on the toggle button that says “Input by start/end dates”.

Toggle button off:

  • Enter a single collection date and number of nights the trap was in the field. The collection date is the date the trap was picked up. The start date for the trap will be calculated by subtracting the trap nights from the provided collection date. A trap placed and collected on the next day would be 1 trap night. Because the minimum is 1 night, if a trap was placed and collected on the same day, enter 1.

Toggle button on:

  • Enter collection start and end dates. The trap nights field will be automatically calculated based on the provided dates and cannot be edited by the user.

Fields

  • Timezone: Displays the current timezone. Click on it to open a modal where you can select a custom timezone.

  • Collection Date or Collection End Date: The date the trap was picked up / last day of the collection. You can type a date value in the format set under Account Preferences or pick a date using the datepicker UI. The # column on the left with the gray boxes represent disease weeks. These are for reference-only and cannot be selected.

  • Collection Start Date: The date the trap was set up / the collection was started. You can type a date value in the format set under Account Preferences or pick a date using the datepicker UI. The # column on the left with the gray boxes represent disease weeks. These are for reference-only and cannot be selected.

  • Trap Nights: Number of nights the trap was in the field. Minimum is 1 night. If a trap was placed and collected on the same day, enter 1.

Site

The site where a trap was placed. A collection date needs to be selected before you can choose a trap site.

  • Site Code: Start typing in any part of the site code or name and the dropdown will filter the sites to that text. Selecting a site code from the dropdown select will place a blue marker on the map. You can also select a site using the ‘Show Existing Sites’ toggle in the Map section.

  • Map: Clicking on the “Map” heading will expand the map panel to give a view of the site area. Once a site is selected, the trap can be dragged to a new location up to 400m away indicated by the circle.

    • Zero Site Code: Collections using the Zero Code will have no buffer zone and can be placed anywhere on the map. You can read more about Zero Site Codes in the Site documentation.

    • Latitude and Longitude: These fields will be automatically populated once a site is selected, and they can be adjusted with the same 400m limitation mentioned above.

    • The user can make the map zoom in and out using the “+/-“ buttons in the upper left hand corner, or by scrolling while hovering over the map.

    • The “Show Existing sites” toggle will add gray markers for other existing sites to the map You can click on a site to see the site details and select ‘Set As Site’ to select it as the collection’s trap site. Clicking the blue “recenter” icon in the lower right-hand corner of the map will cause the map view to pan over to the current site marker.

Site Map Card

  • Latitude: The latitude value. Must be between -90 & 90 degrees.

  • Longitude: The longitude value. Must be between -180 & 180 degrees.

  • Precision: Used to specify the level of certainty in the site coordinate. In most cases, this field should be kept as Exact. For historical data, instances where the exact location is uncertain or in instances where the exact location need to be obscured due to human case privacy concerns, the user may choose the most accurate option from the list.

Trap Details

Fields

  • Trap: The type of trap placed in the field. The list of traps in the dropdown can be adjusted through the Trap Types settings on the arthropod configuration page.

  • Lure(s): The types of lure(s) used with the trap if any. Unspecified and None can only be selected individually.

  • # of Traps: The number of unique traps in operation at one site.

  • Identified By: The person who identified the arthropods in this trap.

  • Trap had problems?: If checked, the trap used for this collection is considered to have experienced any mechanical failures, i.e. fan broke, dead battery, etc. Leave unchecked if the trap did not experience a problem during the trapping period.

Comment

Use this section to note anything other users should know about the collection, including the reason(s) for trap failure, for example.

Species Count

Use this section to enter arthropods found in the trap. Once a species has been added to the collection, it will appear in the table below.

Ticks: Use the tick module if entering a tick collection. Historical data where a tick species was entered under an arthropod collection may be viewed here but not edited. A link to the legacy form is provided in case you need to edit the data.

Fields

  • Species: The species that make up this abundance. Start typing to filter the list. The list of species in the dropdown can be adjusted through the Available Species settings on the arthropod configuration page.

  • Sex/Condition: The sex/condition/life stage of the abundance. Start typing to filter the list.

  • Count: Number of specimens in the abundance. Minimum of 1.

Abundance Table:

  • Action buttons:

    Pencil icon: Edit the selected abundance. The abundance information will populate in the form and will no longer be viewable in the table. (The data is only moved locally – if you do not finish editing the form or there are technical issues the abundance data will still be saved on the collection.)

    Red trash can icon: Delete the selected abundance.

    Go to legacy site: Return to the legacy form to edit a tick abundance.

  • Totals:

    • Total females: Total number of female specimen across all abundances in the table.

    • Total: Total number of specimen of any sex across all abundances in the table.

Pool

Optionally, a pool for arbovirus testing can be entered or linked through the collection page. This links the pool to the collection that the pool originated from.

Generate Pool(s):

Use this form to enter new pool(s) linked to this collection or edit existing pools linked to this collection.

Fields

  • Pool Number: A numeric identifier for the pool. Pool numbers have to be unique per agency per year. Normally you would start at 1 and increment throughout the year but the exact numbering scheme is up to you. Available numbers for your agency are shown in the aside menu on the righthand side of the page. Open the orange Pool # Availability card. You can open and close the menu using the small arrow tab on the far-right edge of the page.

Collection Form Aside Menu

  • Method: The list of traps in the dropdown can be adjusted through the Trap Types settings on the arthropod configuration page.

  • Species: The species that make up this pool. Start typing to filter the list. The list of species in the dropdown can be adjusted through the Available Species settings on the arthropod configuration page.

  • Sex/Condition: The sex/condition/life stage of the arthropods in this pool.

  • Comments: Any accompanying comments.

  • Count/Count per Pool: The total number of specimens in this pool/each pool (if generating batches of more than one pool). If this pool has specimens from more than one site, the number of specimens from the primary site (Site Code column) will be determined from this value.

  • # of Pools: The number of pools to generate. This field only appears when creating new pool(s).

  • Secondary Sites: If this pool has specimens from more than one site, a view-only table will appear in the form that lists the secondary sites and count (if any) for each site. You may return to the legacy form if you wish to edit any of these secondary sites.

Link Existing Pools:

A table of pools eligible to be linked to the current collection. You can click on the link button to the right of a pool to link a pool to the collection. Linking a pool will overwrite the collection date, site, lures and trap values with those of the collection. It will also remove any secondary sites associated with the pool.

Linked Pools Table:

A list of all pools linked to the current collection. If a pool has a positive test result, the Positive? column will show an abbreviation in red of what it was positive for.

  • Action buttons:

    Pencil icon: Edit the selected pool. The pool information will populate in the form and will no longer be viewable in the table. (The data is only moved locally – if you do not finish editing the form or there are technical issues, the abundance data will still be saved on the collection.)

    Unlink icon: Unlink the selected pool. This will remove the link between the pool and the collection.

    Red trash can icon: Delete the selected pool.

  • Totals:

    • Total Count: Total number of specimen across all pools the table.

    • Total Pools: Total number of pools linked to the collection.

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